Procedures and Rules
XII. AWARDS AND HONORS COMMITTEE
- Chair and Preferred Membership:
- Duties and Responsibilities:
a) Prepare announcement(s) for distribution on USAIN-L, the USAIN web site, Conference programs, and other appropriate outlets. Announcements for awards and honors should include purpose, eligibility requirements, deadline date, name and address of the appropriate Chair, and other pertinent information.
b) Process entries to ensure equitable treatment of all candidates for award(s)
i. Chair codes entries to permit blind judging when appropriate. In these cases, committee members receive copies of coded essays only.
ii. Each committee member rates all applications on the basis of quality and adherence to award guidelines and provides ratings to the Chair.
iii. Chair compiles all ratings and selects award winners, then notifies winner(s), requesting acceptance of award(s) in writing. The Chair also notifies the President and the Secretary/Treasurer of all winners.
iv. Chair prepares a report to the President on committee activities to include, but not limited to: how awards were publicized, number of submissions received, any disqualifications, names of awardees, and future plans/goals/suggestions from the Committee or subcommittees.
- Procedures for Awards:
a) The Awards Committee will prepare a Scholarship Award Announcement to appear on USAIN-L, the USAIN Web site, the conference pre-announcement, and in other sources.
b) The submission deadline in the announcement will be approximately four and a half months prior to the conference.
c) The Committee will make its selection and notify the Council of their choice prior to notifying the recipients by approximately three and a half months prior to the conference.
d) The Chair of the Awards Committee will notify the scholarship recipients approximately two and a half months prior to the conference. The Chair also notifies those not selected.
a) Criteria Individuals nominated must meet one or more of the following criteria:
i. demonstrated leadership in advancing the field of agricultural information
ii. established new directions or visions for the field of agricultural information
iii. contributed to the development, application or utilization of new or improved methods or techniques in the organization or delivery of agricultural information
iv. conducted significant studies/research in agricultural information
i. Prepare a draft of the Call for Nominations approximately 8 months preceding the conference and submit the draft to the Council for review/approval.
ii. Post the approved Call for Nominations to USAIN-l, the USAIN website, and other professional publications, etc. approximately seven months prior to the conference. Notices of the award nomination should also appear in the conference pre-program.
iii. Deadline for submission of applications in the Call for Nominations will be approximately five months prior to the conference.
iv. The Awards Committee is to make its recommendation to the Council approximately three and a half months prior to the conference.
v. The Council will vote on the award nomination.
vi. Approximately two and a half months prior to the conference, the President will contact the award winner(s) and obtain their agreement to appear at the conference.
vii. Chair of the Awards Committee will work with the Conference Program Committee on arrangements for a formal presentation of the award(s). This may be at a separate ceremony, a banquet, luncheon, or some other function at the conference that will be attended by the majority of attendees. In case the honoree cannot attend the ceremony, the award may be sent to them.
i. An Honorary Member shall be an individual who is not a member of the Network, but who has been either an outstanding individual in the field of agricultural information or who has provided outstanding service or support to the Network. Honorary Member award recipients will be given a life membership in the Network, but are unable to hold offices in USAIN unless they maintain a paid membership. Awards may be given to persons outside the field of agricultural information. Criteria for nominees might include:
a) leadership in advancing the field of agricultural information from outside the profession
(b) outstanding support of Network activities and directions
i. Prepare a draft of the Call for Nominations for distribution approximately seven months prior to the conference.
ii. Post the approved Call for Nominations to USAIN-l, the USAIN Web site, and other professional publications as appropriate, six months prior to the conference.
iii. Call for nominations will be six months prior to the conference.
iv. The Awards Committee will present applications received to the Council for consideration three and a half months prior to the conference. If more than one application is received, the Awards Committee will make a recommendation to the Council.
v. The combined Council and Awards Committee will vote on each nomination. If selected, the honoree will be contacted by the President four months prior to the conference and the award made. The Awards Committee will work with the Conference Program Committee on arrangements for a formal presentation of the award(s) at the next conference.
vi. The Awards Committee will prepare a press release about the honoree and distribute it widely.
- Files to be passed along to the next Chair: