Business Meeting Minutes 2010
USAIN Business Meeting
11 May 2010
West Lafayette, Indiana
Call to Order: President Sheila Merrigan called the meeting to order at 8:05 AM.
Minutes of Previous Meeting: The minutes from the 29 April October 2008 meeting in Wooster, Ohio were accepted as posted on the USAIN web site.
Introduction of the Executive Council: Sheila introduced current and incoming EC members.
Current EC:
President: Sheila Merrigan
Past-President: Katie Newman
President-Elect: Allison Level
Secretary/Treasurer: Anita Ezzo
Directors: Connie Britton, Eboni Francis, Patricia Neenan, Nan Hyland, Julie Kelly, Marianne Stowell Bracke
NAL Representative: Mike Esman
Ex-Officio Members: Amy Paster (Archivist), Heather Moberly (Webmaster)
Incoming EC Members:
President-Elect: Mary Ochs
Directors: Connie Britton, Valrie Davis, Claudine Jenda
Treasurer’s Report: USAIN continues to be healthy financially and to maintain the required reserves. Total assets (checking, Money Market, & CDs) as of April 30, 2010 were $79, 788.13. Additional costs incurred this year relate to conference expenditure and scholarship awards.
President’s Report: Sheila presented highlights from her report:
- Budget Reserve Task Force recommended guidelines for establishing and maintaining appropriate reserve funds.
- Budget Task Force Committee drafted and submitted a budget for approval and proposed further steps to address budget concerns.
- Conference hosting criteria were revised to provide better clarity for future EC deliberations
- Membership Survey was conducted and analyzed. Member response is important, particularly with regard to conference preferences as it aids in future planning.
- Allison Level served on the Search Committee for the new NAL Director which culminated in the hiring of Dr. Simon Liu.
- Mentoring information was added to the Members section of the USAIN website.
- The Action Plan was revised and distributed via the listserv for member comments/suggestions/questions. These will be considered by the EC prior to finalizing the Plan.
- USAIN supplied a letter of support (no monetary contribution) for a College of Research Libraries (CRL) IMLS grant application to archive/preserve and possibly digitize significant agricultural materials. The Preservation Committee will take the lead on any future activity with this Project.
- A Professional Development Task Force was established to investigate member interest in and options for professional development activities such as webinars.
- The EC has been working on several membership-related issues such as the timing of dues invoices, updating of membership records and member information, and new member recruitment.
- A Letter of Welcome was sent to Dr. Simon Liu, the new Director of NAL.
- The USAIN website-hosting contract was reviewed for continued relevancy.
- The Membership Committee reported a total of 150 paid members this year.
- The Executive Committee held virtual meetings every month this year.
- A special virtual business meeting will be scheduled in the fall, in accordance with the Bylaws.
Sheila asked members to review their Interest Group selections for accuracy. A current listing was circulated.
2010 Conference Update: Marianne Stowell-Bracke reported a healthy conference registration and an attendance of 110-115. She thanked Elizabeth Berman for her good work in raising $15-$16K as Chair of the Sponsors and Exhibits Committee.
Awards: Sheila announced the 2010 award recipients:
1. New Professionals Scholarships: Amanda Werhane and Madeleine Charney
2. Student Scholarship: Karen Lindquist
3. Service to the Profession Award: Melanie Gardner
4. Honorary: Peter Young
Committee and Interest Group Recognition: Sheila encouraged member involvement and distributed certificates to Committee Chairs, Committee members, and Interest Group Conveners.
Concerns or Questions: Joy Paulson indicated that Cornell is archiving conference presentations and encouraged speakers to send their presentations to her at jp243@cornell.edu.
Respectfully submitted,
Anita Ezzo
Secretary/Treasurer
Virtual Business Meeting Minutes, October 18, 2010
Business Meeting Minutes, April 29, 2008
Business Meeting Minutes, October 10, 2006
Business Meeting Minutes, May 17, 2005
Business Meeting Minutes, April 20, 2001
Business Meeting Minutes January 14, 2000
Business Meeting Minutes, April 24, 1999